Administrative Assistant

  • Full Time
  • Chicago, IL
  • Applications have closed

Website Topel Forman

Our administrative assistants are the glue of our professional operations. They are responsible for providing administrative support to our internal clients and working as part of the core admin team to help achieve the team goals. No two days will ever be the same. Administrative responsibilities may include but are not limited to the following: preparing client written communications and documents; client project administration; organizing & scanning client documents and file management; preparing digital and printed client tax paperwork for distribution to the IRS, the appropriate states and the client; assisting with the billing and collection management process; setting up new client records; and ad hoc reporting.

Core responsibilities

Greets internal and external clients with a warm and professional disposition while addressing needs with a sense of urgency and priority
Fosters and builds positive relationships within the team, the Firm, and with clients
Works closely with assigned internal clients to help them provide world-class client services through anticipating their needs, keeping them organized, and working directly with clients on assigned tasks
Effectively and proactively communicates internally and with clients, both written and oral, as needed
Cross-trains in other department service areas to provide back-up support as needed
Works within the core admin team to perform various tasks and special projects as required or as assigned

Personal Work Characteristics

Adaptability: Changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives. Responds to daily disrupters with a positive “can do” attitude.
Collaboration: Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.
Commitment to Excellence in Client Service: Pledge to provide exceptional service to every client by providing individual attention, responsiveness and commitment to understanding their goals and needs.
Executes for Results: Effectively leverages resources to create exceptional outcomes in a timely manner, and constructively resolves barriers and constraints.
Organization & Time Management: Able to balance multiple priorities and complete assignments within time constraints and deadlines; Asks for timely direction when necessary.
Professional & Personable Demeanor: Demonstrates an enthusiasm and passion for their work and helping others. Maintains a positive, open and objective attitude, even in the face of difficult projects. Portrays an image of professionalism in behavior and appearance.


3 to 5 years of relevant professional experience
Proficient in MS Office Suite, Internet, and Adobe Systems, ability to learn Firm software quickly
Prior experience in a public accounting firm preferred
Seasonal overtime is required, including nights and weekends – March/April, September/October, as needed for projects


35 hour work week during non-busy season
Competitive salary with annual merit increases
A full suite of employee health benefits including: medical, dental, vision, group term life/ADD, long term disability
Competitive PTO and firm holidays
401(k) with profit sharing

About Topel Forman

Topel Forman is a certified public accounting firm providing a wide range of attest, accounting, tax, advisory and consulting services to individuals, professionals, closely-held and family owned businesses and corporations in the Midwest and around the nation for over 50 years.

Our specialties include: Tax Compliance, Tax Planning, Audits of Employee Benefit Plans, Accounting services for closely-held businesses, and Estate tax planning.

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